Cargo Bay handles purchasing: supplier records, purchase orders with line items, and an approval routing workflow, so spend gets tracked and signed off in one place rather than chased over email.
What it does
- Suppliers & contacts Keep each supplier’s email, phone number and website in one record, with the people you deal with there listed underneath.
- Purchase orders & line items Raise a purchase order against a supplier and add line items with a quantity and unit price. The order total adds up as you go.
- Approval workflow Each order moves from Draft to Submitted, Approved and Ordered. Once it’s submitted, it can’t be edited unless it’s rejected back to Draft. In a demo account you’re the approver, so you can take an order through every step.
- Rejection & resubmission A rejected order goes back to Draft with the reason attached, so it can be fixed and submitted again. Every step is logged on the order with the date.
- Dashboard See what’s waiting for approval, what’s been ordered recently, and spend by supplier, all on one screen.
Questions
Is the demo free?
Yes. The purchase order system demo costs nothing, and you don’t need a card.
What happens to what I enter?
Demo accounts are for exploring the system. Nothing you enter is kept, and accounts are cleared periodically.
Can it be changed to fit my business?
Yes. Cargo Bay is a starting point. We change the approval steps, fields, screens and reports to match how your business buys, and build in anything extra you need.
What does working with Moonfive look like?
We build your own version of Cargo Bay around how your business works, then keep developing it on a monthly retainer.
Retainers start from £1,500 a month, plus a one-time £1,500 setup fee, with no lock-in and one month’s notice.